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If you are using Acrobat Professional and you are sharing a document with someone who just has the Adobe Reader here is a nice tip on how to unlock more features in Reader.

When you have finished creating your PDF document select the “Advanced” tab and in the drop down menu select “Extend Features in Adobe Reader.” The following features will become available for your PDF document when opened in the free Adobe Reader.

1. Save form data (for a fillable PDF form only)

2. Commenting and drawing markup tools

3.Sign and existing signature field

4. Digitally sign the document anywhere on the page (not available for XML forms; only supported in Adobe Reader 8.0 or later)

*Note: Once Reader Enabled, certain functions, such as editing document content or inserting and deleting pages will be restricted.

Here is a short video on how to embed video into a PDF document using Acrobat 9 Pro.

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Here is a short video on how to Create a PDF Portfolio using Acrobat 9 Pro.

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Today’s blog post will show you some Tips and Tricks on creating a PDF right inside of Acrobat.

1. You can create a PDF from a file stored on your computer by simply holding down the “Ctrl key” and the “letter N key” or under the File Tab in the Acrobat program select Create PDF from file.

2. You can create a PDF from a scanner that is hooked up to your computer by again going to the “File Tab in Acrobat” and selecting “Create PDF From Scanner”. This will give you the option of creating a black & white document, grayscale document, color document, color image or a customize scan.

3. You can also create a PDF off a web page. Under the File tab select Create PDF and from the fly out menu select “From Web Page”  or use the keyboard shortcut by selecting and holding down the “Shift + Ctrl + O keys”

4. You can create a PDF from a 3D Capture by loading the file you want to capture in the CAD application and hit the Print Screen key to do a 3D Capture.

5. You can also create a PDF from a Blank Screen right inside of Acrobat. To do this Select Create PDF under the File menu and in the fly out menu select “From Blank Page.”

For more advanced PDF creation you can also use the Create PDF tab under the File menu to Assemble PDF Portfolios, Merge Files into a Single PDF or Batch & Create Multiple Files

In today’s blog post I want to give you a brief overview on Acrobat.com

With Acrobat.com you can create and share documents, communicate in real time and simplify working with others. At the Acrobat.com site you have 5 portals which are: Adobe Buzzword, Adobe ConnectNow, Create PDF, Share, File Storage.

With Adobe Buzzword you have the ability to write & collaborate on documents anywhere, anytime (think your word editor on the web) Adobe Buzzword is a new online word processor which you can create & print documents, collaborate with only the people you choose and you can access your documents from anywhere as it operates inside your web browser. Adobe Buzzwords is free.

With Adobe ConnectNow you can meet live over the web and share your screen with anyone. Share your ideas complete projects together all online. With ConnectNow you can reduce your travel costs while saving time and increasing productivity. One feature that is available that I highly recommend you to try is the remote control. This is where you can take control of another meetings participants desktop with their permission. This is useful for collaborative work as well as technical support. Other features include video conferencing, Integrated audio choices (VoIP) and chat pods. Adobe ConnectNow is free.

With Create PDF you have the ability to convert up to five files to Adobe PDF online. Create PDF documents from your existing files in Microsoft Word, Excel, PowerPoint and other applications.

With My Files you can store your files online for easy access from anywhere. Acrobat.com provides a file sharing portal to help you easily organize all of the files you want to share online. You can store Microsoft Word files, Excel spreadsheets, PDF files and images and its free.

With Share Acrobat.com provides online file sharing where you can send files to others for easy access while you maintain control and its free.

To get started using Acrobat.com and all of its features go to www.acrobat.com and sign up to get your Adobe ID and your personal URL address. If you are interested in seeing a demo of Acrobat.com and all its features please send me an email.

*Some of the verbage for this blog post was found at http://www.adobe.com/acom/

Adobe in conjunction with ESPN has created a great interactive PDF form in relation to the NCAA Basketball tournament. The Acrobat 9 interactive PDF allows fans to get the latest NCAA tournament news downloaded to their desktops dynamically which in turn offers fans a new way to experience the tournament.

With the interactive PDF form you can complete or view the updated tourney challenge bracket, view video spotlights on all the teams and get the latest news all in a single PDF file.

To get the ultimate interactive PDF tourney guide click here.

*Blog verbage created from help off of the Adobe home page.

Tips and Tricks for using Acrobat.

Did you know that you can use Acrobat for Optical Character Recognition (OCR) conversions? OCR is the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text.

To setup your document for OCR:

1. Select the document tab in Acrobat

2. Drop down to the OCR Text Recognition

3. Select the pull out menu Recognize Text Using OCR

4. With the Recognize Text box displayed select the “Edit” button

5. In the Recognize Text - Settings box go to the PDF Output Style and select “Clear Scan”

By using the format “Clear Scan” technology  your scanned document or bitmapped image is discarded and replaced with “searchable text and graphics”.

Have you ever had to add a password to multiple PDF documents and you did not want to have to set the password (s) individually? The solution to adding a password to multiple PDF documents is to setup a “batch” sequence in Acrobat. A batch sequences represent common tasks that you routinely perform to prepare files for distribution. You do not have to open any of the PDF files before you begin to run these batch sequences.

To set up a batch sequence using Acrobat:

1. Choose Advanced > Document Processing > Batch Processing.
2. In the Batch Sequences dialog box, select a batch sequence, and then click the Run Sequence button.
3. In the Run Sequence Confirmation dialog box, verify that the sequence you selected is the one you want, and click OK.
4. In the Select Files To Process dialog box, select the files that you want, and then click Select. (In Windows, these files must be in the same folder.)
5. If a message asks for additional input for a specific command in the sequence, select the options you want and click OK.
6. When the progress bar disappears, click Close.

Did you know that in Acrobat you can set your PDF presentation to work & open in full screen mode? Full screen mode offers you many different viewing options when you want to show your presentation.

How to set your Acrobat PDF to work in full screen:
Go to the View command and drop down to Full Screen Mode or use the shortcut key (Ctrl L) for Win or (Ctrl K) Mac.

To set your Full Screen preferences:
Choose Edit > Preferences shortcut key (Ctrl K)  Acrobat > Preferences (Mac) (Ctrl K)

Preference choices include:
Full Screen Setup/Setting up Full Screen Navigation bar/Full Screen Appearance/Full Screen Transactions/Setting Escape Key exists.

Full Screen viewing also supports file linking with link & button actions.

Your Full Screen online presentations can be delivered through email, Acrobat ConnectNow & Adobe ConnectPro.

Did you know that you can create a blank PDF document in Acrobat 9? To do this click on the file tab than drop down to create PDF and on the pull out menu choose from blank page.

Did you know that in Acrobat 9 you can compare 2 documents side by side? To do this go to the Document tab in Acrobat 9 drop down to compare documents and than select the 2 documents you want to compare. With the compare documents feature you can compare reports, spreadsheets, magazine layouts, drawings and illustrations as well as scanned documents. This is a very handy feature when you want to look at changes that were made from the original document.

Did you know that Acrobat has an automatic save feature which you can adjust to suit YOUR work flow? Go to the edit tab in Acrobat and choose the preference menu (or hold down the control key and the letter K to bring up the dialog box) and than under categories choose documents than check the box Automatically save document changes and select the minutes (1-99) you want Acrobat to automatically save or backup your work.

Check back for future tips and as always if you have a question dealing with Acrobat 9 leave me a comment or drop me an email at gary@acrobatspecialist.com