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If you are using Acrobat Professional and you are sharing a document with someone who just has the Adobe Reader here is a nice tip on how to unlock more features in Reader.

When you have finished creating your PDF document select the “Advanced” tab and in the drop down menu select “Extend Features in Adobe Reader.” The following features will become available for your PDF document when opened in the free Adobe Reader.

1. Save form data (for a fillable PDF form only)

2. Commenting and drawing markup tools

3.Sign and existing signature field

4. Digitally sign the document anywhere on the page (not available for XML forms; only supported in Adobe Reader 8.0 or later)

*Note: Once Reader Enabled, certain functions, such as editing document content or inserting and deleting pages will be restricted.

Adobe in conjunction with ESPN has created a great interactive PDF form in relation to the NCAA Basketball tournament. The Acrobat 9 interactive PDF allows fans to get the latest NCAA tournament news downloaded to their desktops dynamically which in turn offers fans a new way to experience the tournament.

With the interactive PDF form you can complete or view the updated tourney challenge bracket, view video spotlights on all the teams and get the latest news all in a single PDF file.

To get the ultimate interactive PDF tourney guide click here.

*Blog verbage created from help off of the Adobe home page.

Creating electronic forms with Acrobat 9 is easy. With just a few clicks you can create a form that virtually anyone can fill in and save electronically.

• You can track your forms and see when they’ve been completed.
• You can export the form information to a spreadsheet…it’s that simple.

With Acrobat 9 you don’t have to be a designer to create the forms you need. Acrobat 9 gives you a range of tools for simplified form creation so you can convert simple static forms to interactive forms and create dynamic forms that change with users input all in a few clicks.

Customize your forms instantly with text fields, check boxes and drop down menus.

Electronic form creation is fast and simple. Easily create fillable PDF forms from scans, existing PDF files, text documents or spreadsheets.

The Form Wizard and Form Tracker make it easy to create, distribute and track forms. You can sort and filter the responses and quickly export data to spreadsheets for analysis and reporting.

Enable users of the free Adobe Reader software to fill in and save forms locally (for ad-hoc form distribution and data collection for up to 500 people). By extending Acrobat functionality to Acrobat Reader users you can invite virtually anyone to participate in the workflows you initiate.

Have you ever had to add a password to multiple PDF documents and you did not want to have to set the password (s) individually? The solution to adding a password to multiple PDF documents is to setup a “batch” sequence in Acrobat. A batch sequences represent common tasks that you routinely perform to prepare files for distribution. You do not have to open any of the PDF files before you begin to run these batch sequences.

To set up a batch sequence using Acrobat:

1. Choose Advanced > Document Processing > Batch Processing.
2. In the Batch Sequences dialog box, select a batch sequence, and then click the Run Sequence button.
3. In the Run Sequence Confirmation dialog box, verify that the sequence you selected is the one you want, and click OK.
4. In the Select Files To Process dialog box, select the files that you want, and then click Select. (In Windows, these files must be in the same folder.)
5. If a message asks for additional input for a specific command in the sequence, select the options you want and click OK.
6. When the progress bar disappears, click Close.

Did you know that in Acrobat you can set your PDF presentation to work & open in full screen mode? Full screen mode offers you many different viewing options when you want to show your presentation.

How to set your Acrobat PDF to work in full screen:
Go to the View command and drop down to Full Screen Mode or use the shortcut key (Ctrl L) for Win or (Ctrl K) Mac.

To set your Full Screen preferences:
Choose Edit > Preferences shortcut key (Ctrl K)  Acrobat > Preferences (Mac) (Ctrl K)

Preference choices include:
Full Screen Setup/Setting up Full Screen Navigation bar/Full Screen Appearance/Full Screen Transactions/Setting Escape Key exists.

Full Screen viewing also supports file linking with link & button actions.

Your Full Screen online presentations can be delivered through email, Acrobat ConnectNow & Adobe ConnectPro.

Adobe Acrobat 9 for Legal Professionals: Save Time, Meet Deadlines

Thursday, January 15, 2009 10 a.m. PST

Dive into Adobe Acrobat 9 Pro Extended software, and learn how to share and manage your legal documents more securely. See how to create forms and PDF Portfolios, and use legal-specific features such as Bates Numbering and Redaction.
Register now.

Your work is too improtant to let just anyone view or modify it. That’s why you need Adobe Acrobat 9. Now it’s easy to password-protect files, set permissions to control printing or changes and even permantly remove sensitive information and metadata so you can feel confident your work is safe.

1. Password protection and 256-bit encryption add security features to your PDF files and keep privileged information from getting into the wrong hands.

2. Document permissions enables you to limit what recipients can do with your PDF file. You decide who can print, copy or modify content…a very easy way to safeguard your work.

3. Redaction tools make it easy to find and permanently remove sensitive information including metada before you share documents with customers, colleagues and others.

1. Do you need to compare documents to see the differences and what has been updated?

The “compare documents” feature in Acrobat 9 intelligently highlights the differences between two versions of a PDF document including text and images and scanned documents so you can quickly and easily identify what has changed.

2. Do you use paper-based or electronic forms in your practice?

Now you can easily convert paper-based and static electronic forms into fill able forms for online submission. The new forms work flow can help you distribute those forms, track recipients and gather, analyze and extract data.

3. Do you need to protect sensitive information in contracts or documents?

Acrobat 9 has improved redaction and examine document tools allowing users to search for and permanently delete sensitive information such as patterns of text, graphics and page ranges.

1. Does your team need to produce documents that are compliant with privacy or government security regulations?

Using Acrobat 9, you can search for and permanently remove sensitive or classified information prior to publication including hidden content.

2. How much time does your department spend retyping information from paper forms?

Gather information in easy to use interactive forms online, capture constituent information electronically and track the usefulness and effectiveness of your information collection process without resorting to paper for approval signatures or archiving.

3. Does your team need to prepare documents that are compliant with document archiving guidelines?

Acrobat 9 can help you generate, convert and validate PDF/A compliant documents which is an ISO standard for digital documents that has been developed by archival experts from around the world.

1. Do you need to share multiple documents that contain a variety of office files, video, animations and audio?

Acrobat 9 combines multiple files and formats including audio, video and Flash content into a new interactive format called PDF Portfolios which is a single compressed and organized PDF document with a compelling look that is viewable with the free Acrobat Reader.

2. Do you need to collaborate on multiple documents in real-time?

Now with Acrobat 9 you can provide clarity and ensure accuracy by sending a PDF document and walking recipients through it in real-time. You will have the ability to control the exact view they see so that everyone is on the same page.

3. Do you need to collaborate on documents across your company and with your customers?

With the review and commenting features in Acrobat 9 you gain the input you need through shared document reviews using Acrobat.com that enables participants to see and build on other reviewers’ comments which can be sorted by author, date or page.