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Have you ever had to add a password to multiple PDF documents and you did not want to have to set the password (s) individually? The solution to adding a password to multiple PDF documents is to setup a “batch” sequence in Acrobat. A batch sequences represent common tasks that you routinely perform to prepare files for distribution. You do not have to open any of the PDF files before you begin to run these batch sequences.

To set up a batch sequence using Acrobat:

1. Choose Advanced > Document Processing > Batch Processing.
2. In the Batch Sequences dialog box, select a batch sequence, and then click the Run Sequence button.
3. In the Run Sequence Confirmation dialog box, verify that the sequence you selected is the one you want, and click OK.
4. In the Select Files To Process dialog box, select the files that you want, and then click Select. (In Windows, these files must be in the same folder.)
5. If a message asks for additional input for a specific command in the sequence, select the options you want and click OK.
6. When the progress bar disappears, click Close.

Did you know that in Acrobat you can set your PDF presentation to work & open in full screen mode? Full screen mode offers you many different viewing options when you want to show your presentation.

How to set your Acrobat PDF to work in full screen:
Go to the View command and drop down to Full Screen Mode or use the shortcut key (Ctrl L) for Win or (Ctrl K) Mac.

To set your Full Screen preferences:
Choose Edit > Preferences shortcut key (Ctrl K)  Acrobat > Preferences (Mac) (Ctrl K)

Preference choices include:
Full Screen Setup/Setting up Full Screen Navigation bar/Full Screen Appearance/Full Screen Transactions/Setting Escape Key exists.

Full Screen viewing also supports file linking with link & button actions.

Your Full Screen online presentations can be delivered through email, Acrobat ConnectNow & Adobe ConnectPro.

Adobe Acrobat 9 for Legal Professionals: Save Time, Meet Deadlines

Thursday, January 15, 2009 10 a.m. PST

Dive into Adobe Acrobat 9 Pro Extended software, and learn how to share and manage your legal documents more securely. See how to create forms and PDF Portfolios, and use legal-specific features such as Bates Numbering and Redaction.
Register now.

Adobe January Events Schedule (PDF)

Thanks to Lori Defurio (Acrobat and PDF Developer Evangelist) for this link.

Adobe has announced a free 3D CAD translator for Acrobat Pro Extended. With the free download for updated 3D CAD translators Acrobat Pro Extended now supports many of the major 3D CAD file formats. The product update can be found here at  Adobe Acrobat Downloads.

Did you know that you can create a blank PDF document in Acrobat 9? To do this click on the file tab than drop down to create PDF and on the pull out menu choose from blank page.

Did you know that in Acrobat 9 you can compare 2 documents side by side? To do this go to the Document tab in Acrobat 9 drop down to compare documents and than select the 2 documents you want to compare. With the compare documents feature you can compare reports, spreadsheets, magazine layouts, drawings and illustrations as well as scanned documents. This is a very handy feature when you want to look at changes that were made from the original document.

Did you know that Acrobat has an automatic save feature which you can adjust to suit YOUR work flow? Go to the edit tab in Acrobat and choose the preference menu (or hold down the control key and the letter K to bring up the dialog box) and than under categories choose documents than check the box Automatically save document changes and select the minutes (1-99) you want Acrobat to automatically save or backup your work.

Check back for future tips and as always if you have a question dealing with Acrobat 9 leave me a comment or drop me an email at gary@acrobatspecialist.com

Your work is too improtant to let just anyone view or modify it. That’s why you need Adobe Acrobat 9. Now it’s easy to password-protect files, set permissions to control printing or changes and even permantly remove sensitive information and metadata so you can feel confident your work is safe.

1. Password protection and 256-bit encryption add security features to your PDF files and keep privileged information from getting into the wrong hands.

2. Document permissions enables you to limit what recipients can do with your PDF file. You decide who can print, copy or modify content…a very easy way to safeguard your work.

3. Redaction tools make it easy to find and permanently remove sensitive information including metada before you share documents with customers, colleagues and others.

1. Do you need to compare documents to see the differences and what has been updated?

The “compare documents” feature in Acrobat 9 intelligently highlights the differences between two versions of a PDF document including text and images and scanned documents so you can quickly and easily identify what has changed.

2. Do you use paper-based or electronic forms in your practice?

Now you can easily convert paper-based and static electronic forms into fill able forms for online submission. The new forms work flow can help you distribute those forms, track recipients and gather, analyze and extract data.

3. Do you need to protect sensitive information in contracts or documents?

Acrobat 9 has improved redaction and examine document tools allowing users to search for and permanently delete sensitive information such as patterns of text, graphics and page ranges.

1. Does your team need to produce documents that are compliant with privacy or government security regulations?

Using Acrobat 9, you can search for and permanently remove sensitive or classified information prior to publication including hidden content.

2. How much time does your department spend retyping information from paper forms?

Gather information in easy to use interactive forms online, capture constituent information electronically and track the usefulness and effectiveness of your information collection process without resorting to paper for approval signatures or archiving.

3. Does your team need to prepare documents that are compliant with document archiving guidelines?

Acrobat 9 can help you generate, convert and validate PDF/A compliant documents which is an ISO standard for digital documents that has been developed by archival experts from around the world.

1. Do you need to share multiple documents that contain a variety of office files, video, animations and audio?

Acrobat 9 combines multiple files and formats including audio, video and Flash content into a new interactive format called PDF Portfolios which is a single compressed and organized PDF document with a compelling look that is viewable with the free Acrobat Reader.

2. Do you need to collaborate on multiple documents in real-time?

Now with Acrobat 9 you can provide clarity and ensure accuracy by sending a PDF document and walking recipients through it in real-time. You will have the ability to control the exact view they see so that everyone is on the same page.

3. Do you need to collaborate on documents across your company and with your customers?

With the review and commenting features in Acrobat 9 you gain the input you need through shared document reviews using Acrobat.com that enables participants to see and build on other reviewers’ comments which can be sorted by author, date or page.